Adding and Accessing External Training Records as Learners

Adding and Accessing External Training Records as Learners

Roles: Learner

Description: In this article, you will learn where to find your records for trainings you completed outside Auzmor Learn. You will also learn how to add a record yourself.

Benefits:

  • One training history: See trainings from other providers next to the certificates you earn in Auzmor Learn.
  • Self-service records: Add your own records instead of waiting for an admin.
  • Proof on file: Attach your certificate, so your organization has it with the record.

Step by step: view your external records

  1. Click your profile picture in the top-right corner and select My Profile.
  2. Click the Certificates tab.
  3. Click External Records.

Each record shows the training name, the issuing authority, and a date. A record past its expiry date shows an Expired tag.

External Records tab of My Profile with two records, an Expired tag, and the add button in the bottom-right corner

Note: Internal Records lists the certificates you earned for trainings in Auzmor Learn.

Step by step: add an external record

You can add records only if your organization allows learners to upload them.

  1. Click your profile picture in the top-right corner and select My Profile.
  2. Click the Certificates tab, then click External Records.
  3. Click the + button in the bottom-right corner.
  4. In the Add an external training record dialog, enter the Issuing Authority and Training Name.
  5. Enter the Date of Completion.
  6. Optional: add the Expiry Date, and attach your certificate under Upload Certificate.
  7. Optional: fill in Score, Time Spent, License Id, or License URL.
  8. Fill in any other fields marked with an asterisk.
  9. Click Add.

Add an external training record form with Issuing Authority, Training Name, Date of Completion, Expiry Date, and Upload Certificate

Lower part of the record form with Score, Time Spent, License Id, License URL, and required custom fields marked with an asterisk

You can attach doc, docx, pdf, jpeg, jpg, and png files as your certificate.

Note: Your organization may require you to pick the issuing authority and training name from a list instead of typing new ones.

What happens after you add a record

  • If your organization reviews learner records, your record waits for approval. It shows a Pending Approval tag until it is approved.
  • Your organization chooses who approves records, such as admins, managers, or specific people.
  • If no approval is needed, the record is added right away.
  • If your organization counts external trainings toward learning hours, the time spent on approved records is included.

Common questions

I don't see the + button. Why?

Your organization hasn't allowed learners to add external records. Ask your admin to add the record for you.

The training I completed is not in the list. What should I do?

Your organization only lets you pick existing trainings. Ask your admin to create the external training, then add your record.

Where are my Auzmor Learn certificates?

Open My Profile, go to the Certificates tab, and stay on Internal Records.

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