Title: Recurring Events In Auzmor Learn.

Description: In this article, admins will learn how to create recurring training sessions and efficiently manage session demand using the waitlist feature in Auzmor Learn.

Benefits:

Recurring Events:

• Automated Scheduling: Set up sessions to repeat on a regular schedule without creating each one manually.

• Consistent Training Delivery: Ensure ongoing training is delivered regularly, keeping learners on track.

• Time Saving for Admins: Reduces repetitive work by streamlining session creation and management.

Waitlists:

• Smart Enrollment Management: Learners are automatically added from the waitlist when a spot becomes available.

• Improved Learner Access: Ensures high-demand sessions stay full while giving more learners the opportunity to participate.

Step by Step Guide: You may refer to the screenshots below for a step-by-step guide on how to create recurring events in Auzmor Learn.

Step 1: Navigate to Trainings > Hover over the Events tab

Step 2: Once you click on the Events tab, admins will see the following options:

• Upcoming Event: All the event sessions are scheduled to happen in the future.

• In-progress: Events where one or more sessions have started or concluded, but the full event is not yet completed.

• Completed: Events that have finished and all sessions are done.

• Draft: Events that are still being created and not yet visible to learners.

Note: A highlighted icon next to the event name indicates that the event is marked as Recurring.

Step 3 : Add Basic Event Details: Click on the + button, enter the event name, description, select event category, upload a cover image, choose recurring event and click save & continue.




Step 4: Create Sessions Admins can create recurring sessions for any event type (Virtual or In-person) by entering the required details such as session name, description, date and time, set repeat frequency, event type, and whether the session is mandatory or optional then click on create sessions.





Step 5: Create Sessions: Once you click on Create Session, the system will display any pending details that need to be completed before proceeding.

You will have two options:

• Add Missing Details: Select this to fill in the required information immediately.
  

• Proceed Anyway: Choose this if you prefer to continue for now and complete the details later. Note:

• These are the additional details required to complete and publish the event.
  

• At least one session must be marked as Mandatory in order to publish the event.
  
  

Step 6: Add Instructors Admins can assign one or multiple instructors to the event as needed.





Step 7: Add Attachments Admins can attach relevant files related to the recurring sessions.

Note: Accepted file types: avi, mp4, mpg, wmv, mov, m4v, doc, docx, ppt, pptx, pages, pdf, jpeg, jpg, png, gif, xls, xlsx

Step 8: Add Assessment Admins can add assessments to each event session, similar to how they are added in courses.

Note: All assessment options are the same as courses.



Step 9: Session Settings Admins can configure the following settings for the event.

Note: Waitlist Admins can now enable waitlists for event sessions. When a session reaches full capacity, learners can join the waitlist, track their position, and receive automatic notifications if a spot becomes available.

Admins have the option to manage the waitlist manually or allow the system to auto-promote learners, ensuring efficient seat utilization and capturing learner demand.



Step 10: View Sessions Once all the sessions are created, they will appear under the Sessions tab.

Here you will see two tabs:

• Upcoming Sessions: Shows sessions that are either ongoing or scheduled for future dates.

• Past Sessions: Shows sessions that have already been completed.

Step 11: Admin Actions Admins can manage the following either while creating individual sessions or from the respective Event Page by selecting the relevant sessions:

• Enrollments: Add or remove participants for the selected sessions or all sessions.
  Note:
  1. Session-Level Enrollment: Learners are enrolled at the session level. All mandatory sessions are automatically assigned.
  2. Completion Logic: Learners must attend all mandatory sessions to complete the event.
  3. Optional Sessions: Can be included without impacting overall completion.
  
  
  
  
  

• Instructors: Assign or update instructors responsible for delivering the sessions.
  
  
  
  

• Resources: Admin can choose and upload supporting materials such as documents, presentations, or reference links for the event or respective sessions.
  
  

Step 12: Event Insights Admins can view event insights under the Insights Tab similar to Paths.

Note:

1. Session-Level Reporting: Includes attendance and learner participation.

2. Event- Level Metrics: Shows completion based on mandatory session attendance.

3. Historical Data Integrity: The completed records remain unchanged unless manually updated.


Step 13: Certificates Admins can also create certificates for events or use saved templates, similar to how they are created for Courses and Learning Paths.

Step 14: Event Settings Admins can keep the event settings as needed.