How to set User Profile Access

How to set User Profile Access

Roles: Primary Admin

Description: In this article, you will learn how to control whether Managers, Admins, and Learners can view or edit their own profile in Auzmor Learn.

Benefits:

  • Control over profile data: Decide which roles can change their own details and which roles can only see them.
  • Consistent records: Keep names, job titles, and other profile fields in the hands of the people you choose.
  • Role by role: Set View and Edit separately for each role.

Step by step: set profile access for a role

  1. Click your profile picture in the top-right corner and select Settings.
  2. Under Organization Settings, click User Profile Access.
  3. Find the role in the Roles list. Use the search box to find a role quickly.
  4. Select View for the role if its users should be able to see their own profile.
  5. Select Edit for the role if its users should be able to change their own profile.
  6. Click Save.

Profile picture menu with Settings and Switch to Learner's View

User Profile Access page with View and Edit checkboxes for each role and the Save button

What each setting does

Setting What it does
View Users in the role can open and see their own profile.
Edit Users in the role can update their own profile. The role must also have View.

Note: The Primary Admin always has view and edit access. This cannot be turned off.

Note: A role cannot have Edit without View.

If your organization uses custom roles, they appear in the Roles list with Manager, Admin, and Learner.

What users can change when Edit is on

The fields a user can update depend on how your organization is set up. They can include name, contact details, job title, time zone, language, and custom profile fields.

System-managed fields such as email, role, and account status stay read-only for learners. An admin changes them from the user's profile.

Note: These settings control access to a person's own profile. Admins can still view and edit the profiles of Managers and Learners from Company > People.

Common questions

Who can change User Profile Access?

The Primary Admin, from Settings > User Profile Access. Admins, Managers, and Learners cannot change these settings.

Why can't I select Edit for a role?

A role needs View before it can have Edit. Select View for the role first, then select Edit.

Can learners change their own email address?

No. Email is read-only for learners even when they have Edit access. An admin can change it, as described in How to Change the Email or Username of a User.

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