Role: Admins

Description: In this article, admins will learn how to create, manage, and track multisession events in Auzmor Learn.

Benefits:

• Streamlined Scheduling: Admins can organize multiple related sessions under a single event, reducing the need for repetitive scheduling and simplifying management.

• Simplified Enrollment: Learners enroll once for the entire event, automatically gaining access to all associated sessions without needing to register for each one individually.

• Focused Instructor Management: Instructors are only assigned to and responsible for specific sessions, avoiding confusion over unrelated content or schedules.

• Clear Completion Tracking: Learner completion is automatically tracked based on attendance to required sessions, ensuring consistency in training records and reports.

Step by Step Guide: You may refer to the screenshots below for a step-by-step guide on how to create the Multisession events in Auzmor Learn.

Step 1: Navigate to Trainings > Hover over the Events tab




Step 2: Once you click on the Events tab, admins will see the following options:

• Upcoming Event: All the event sessions are scheduled to happen in the future.

• In-progress: Events where one or more sessions have started or concluded, but the full event is not yet completed.

• Completed: Events that have finished and all sessions are done.

• Draft: Events that are still being created and not yet visible to learners.
  
  

Step 3: Click on the Add Button to Create a New Event




Step 4: Add Basic Event Details: Enter the event name, description, select event category, upload a cover image, and click Save & Continue.

Step 5: Create Sessions Admins can create one or multiple sessions for any event type (Virtual or In-person) by entering the required details such as session name, description, date and time, event type, and whether the session is mandatory or optional.

Note: At least one session must be marked as mandatory to proceed.





Once all the fields are added, click on save and continue.


Step 6: Add Instructors Admins can assign one or multiple instructors to each session as needed.





Step 7: Add Attachments Admins can attach relevant files related to the event or session.

Note: Accepted file types: avi, mp4, mpg, wmv, mov, m4v, doc, docx, ppt, pptx, pages, pdf, jpeg, jpg, png, gif, xls, xlsx

Step 8: Add Assessment Admins can add assessments to each event session, similar to how they are added in courses.

Note: All assessment options are the same as courses.



Step 9: Session Settings Admins can configure the following settings for the specific session.





Step 10: View Sessions Once all the sessions are created, they will appear under the Sessions tab.

Here you will see two tabs:

• Upcoming Sessions: Shows sessions that are either ongoing or scheduled for future dates.

• Past Sessions: Shows sessions that have already been completed.
  
  

Note: 

You can View these sessions in two views, List view as well as Calendar view. 

Step 11: Admin Actions Admins can manage the following either while creating individual sessions or from the respective Event Page by selecting the relevant sessions:

• Enrollments: Add or remove participants for the selected sessions or all sessions.
  
  Note:
  
  1. Session-Level Enrollment: Learners are enrolled at the session level. All mandatory sessions are automatically assigned.
  2. Completion Logic: Learners must attend all mandatory sessions to complete the event.
  3. Optional Sessions: Can be included without impacting overall completion.
  
  
  
  
  

• Instructors: Assign or update instructors responsible for delivering the sessions.
  
  
  
  

• Resources: Admin can choose and upload supporting materials such as documents, presentations, or reference links for the event or respective sessions.
  
  

Step 12: Event Insights Admins can view event insights under the Insights Tab similar to Paths.

Note:

1. Session-Level Reporting: Includes attendance and learner participation.
2. Event- Level Metrics: Shows completion based on mandatory session attendance.
3. Historical Data Integrity: The completed records remain unchanged unless manually updated.

Step 13: Certificates Admins can also create certificates for events or use saved templates, similar to how they are created for Courses and Learning Paths.




Step 14: Event Settings Admins can keep the event settings as needed.