Participants in a Task - Assignees, Reviewers & Viewers

Participants in a Task - Assignees, Reviewers & Viewers

Participants in a Task - Assignees, Reviewers & Viewers

Tasks are a learning object on Auzmor Learn that can facilitate interactive learning by supporting multiple roles. There are three roles that users can assume or can be added within a Task, namely:

  • Assignees
  • Reviewers
  • Viewers

The Assignee Role

Assignees are users who are the users responsible for completing the Task and the users who are the users who are meant to be evaluated through the task and subtask completion process. Assignees can provide a response to the Task (and its' subtasks) assigned to them and drive progress. An assignee is a mandatory user in the task. Assignees can do the following in a Task:

  • Update the status of tasks and its' subtasks - assignees can change the status of a task or its subtasks to 'to-do', 'in-progress', 'in-review', and 'completed'
  • Add a Response - Assignees can add a response as per the configured response type and save it. Responses are, indeed, mandatory for assignees to be able to mark a task or subtask as completed.
  • Add Additional Notes to a Response - When adding a response, assignees can additionally add notes for other participants to view.
  • Comment - Assigned can comment on Tasks and Subtasks. Reviewers can also add comments. They have the capability to add attachments as well as to tag the assignee, viewers, and admin on comments.

Depending on the access granted by the admins, assignees can also create additional subtasks for Tasks that they've been assigned.

Read more: Accessing Tasks as the 'Assignee'

 

The Reviewer Role

Reviewers are users added to the task who are responsible for evaluating the response provided by the assignees. If added, evaluation by reviewers is a pre-requisite prior to completion. Reviewers added to Tasks can accomplish the following:

  • Mark a Task/Subtask as Complete -  For every task/subtask that is submitted for review by the assignee, the reviewers can evaluate the task and move it to 'completed' if they see the response as adequate.
  • Request a Task/Subtask to be reworked - Reviewers can also send the task or subtask back for 'rework' if they view the response provided by assignees as inadequate.
  • Add a Score - If a subtask has scoring enabled, reviewers will be required to grade the user's submission. The score they provide will be a quantitative assessment of the response provided by the assignees, and the reviewer can take into account the quality, timeliness, and any criteria that they feel is relevant to the task.
  • Add Feedback - Reviewers can also add qualitative feedback to the assignees for each submission that they provide. Whenever reviewers update the status of the task, they can elaborate on their actions by using the option to provide textual feedback.
  • Add Comments - Reviewers can also add comments to Tasks and Subtasks. They have the capability to add attachments as well as to tag the assignee, viewers, other reviewers, and admin on comments.

A task can not only have multiple reviewers, but it can also have multiple reviewing levels. 

  • If multiple reviewers have been added to a reviewing level, then any one of the selected users in that level needs to review the task. Once reviewed by a user, it will not be available for another user to review until it is resubmitted for review by the assignee.
  • If multiple reviewing levels have been added to a reviewing level, then a task or subtask submitted for review will have to be marked as completed by a reviewer from each reviewing level. If the subtask or task is sent for rework by even one of the reviewing levels, then the assignee will need to resubmit it.
Read more: Accessing Tasks as the 'Reviewer'

The Viewer Role

Viewers are users added to the task who have a vested interest in the task. Once a user has been added as a viewer, they will be able to access the task and subtasks of all the respective assignees in a read-only version. However, viewers will have the capability to add comments on tasks and subtasks, including the ability to add attachments as well as to tag the assignee, reviewers, other viewers, and admins.

Read more: Accessing Tasks as a 'Viewer'


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